These notices are generated by the Board of Directors and are provided for the information of all Wintergardens’ residents.
Wintergardens Yuma <firstname.lastname@example.org>Fri 2021-05-28 10:31 AM
We wish to inform you that James Masters (Unit #084) passed away on Wednesday May 26th, 2021.
Wintergardens Board of Directors
COVID–19 CASES WITHIN THE PARK AS OF 04/14/2021
# Positive Tests/ Cases Confirmed: (11)
# Cases Active: (0)
# Cases Recovered:(11)
No new cases for the last seven weeks
To the Wintergardens Summer Residents April 2021
OFFICE EMPLOYEE SCHEDULE The tentative 2021 summer schedule for the Office Personnel (Mayra) begins May 1st to May 31 (10am-2pm), then June 1 to Aug 31 (10am-1pm), Sept 1 to Sept 31 (10am-2pm), Oct 1 to Dec 31 (10am-3:15pm). During these months, the Co-op Office is scheduled to be open five (5) days per week with the exception of her negotiated holidays. She is responsible for manning the Postal Substation as well as her Secretarial and Financial duties which included the following:
Do a daily sorting of incoming mail and parcels, forward mail to absentee shareholders and ensure any outgoing mail is available for the Postal Carrier.
Collection and recording of quarterly and annually paid assessments.
Deposits/bank monthly reconciliations.
Vendor payments/payroll preparation and tax remittances.
Account code documentation and balance.
PARK POWER CUSTOMERS:
Collection of data from APS source for billing in park power billing preparation.
Create invoices distributes.
Collection of accounts billed and issuance of receipts.
HANDLES CONFIDENTIAL SHAREHOLDER AND EMPLOYEE INFORMATION
THE OUTSIDE EMPLOYEES SCHEDULES
Maintenance Manager (Javier) schedule begins on June 1 to Aug 31 (5:30am – 11am). He will be on a five (5) hour a day five (5) days per week. Sept 1 to Dec 31 (5:30am-2pm) included in this schedule are law required breaks. It is his option with BOD agreed preapproval to adjust his start and stop times to meet ongoing maintenance service items. Assist Grounds keeper when and wherever needed or requested.
Grounds keeper (Angel) schedule begins on June 1 to Aug 31 (5:30 am to 11am) He will be on a five (5) hour a day schedule five (5) days per week Sept 1 to Dec 31 (5:30am-2pm) included in this schedule are law required breaks. He will be mowing and trimming the Clubhouse grounds and lawns on all Units that require attention. He will water common area lawns, shrubs, and plantings as well as newly planted replacement trees and plants along 8th Street – both summer and winter. Clean bathrooms, and Park buildings as required. Keep area around dumpster picked up and free of debris. Pick up outside Park walls. Assist Maintenance Manger when and wherever needed or requested.
To all Shareholders, please refrain from attempting to “micro-manage” the employees. The employees are responsible to their current BOD approved manager.
If you have a concern do not address them to the Employee Managers. Please direct your concerns to John Gest @ 1 208-221-1542 via call or text, or email email@example.com
Wintergardens Board of Directors
MASKS AND SOCIAL DISTANCING ARE REQUIRED – January 11, 2021.
The current surge of COVID cases and deaths has placed Arizona as one of the major hotspots in the world. To address this, we need to consider how we as individuals living in Wintergardens choose to meet this crisis. The following are some items to be considered:
The current standard set by the Arizona State Health Department (ASHD) does not require additional testing of individuals after their quarantine time is completed. In our situation that includes shareholders, renters, and employees. To carry it further regarding our employees, their health records are confidential. Their clearance to return to work is set by the ASHD. The possibility of requesting a negative test is not required. If that were to be the reality all shareholders and renters who tested positive would also be have receive at negative to be here. A double standard cannot exist.
A mask mandate and social distancing might be considered in all “common areas”. Interestingly enough is the fact that the only areas which are not “common areas” within Wintergardens are the individual Units. Perhaps if everyone practices courtesy and adheres to the recommended mask wearing and social distancing protocols in a conscious manner many of our concerns and anxieties could be better managed
Activities is currently working with the BOD to secure and sort thru the available sources of information to keep everyone informed and updated as much as possible. Please assist in a helpful manner whenever ever you are able. Keep in mind that those who are doing this work are volunteers. You might even consider asking if you can assist them. We are all grateful for their efforts.
Wintergardens Board of Directors,
Wintergardens Board of Directors November 30, 2020
TEMPORARY CVC COMMITTEE
ATTENTION SHAREHOLDERS: Due to the COVID epidemic the current standing CVC Committee has worked together with the BOD to create a temporary on-site CVC Committee to work with the SHAREHOLDERS to meet the Compliance requirements as outlined in our WINTERGARDENS HANDBOOK OF RULES AND REGULATIONS for all affected construction related activities and the LANDSCAPE GUIDELINES FOR ROAD PROTECTION. The onsite Committee consists of: Jerry Hill as Temporary Director; the members are Byron Broeder, Mike Clift, John Gest and upon his return Duane Pionk.
If you have a project that you desire to do there are APPLICATION TO COMPLIANCE VARIANCE COMMITTEE Forms available in the Office. Please pick one up and fill it out following the indicated instructions. If you have any questions, please contact one of the Committee members for assistance. Turn the Application back into the Office by close of business on a Monday. On the following Tuesday, the Committee will pick any applications and meet with the Shareholder(s) at their Unit to review and discuss any possible needed suggestions to meet the Regulation standards or Landscape guidelines. If the findings meet the necessary Standards or Guidelines the Application form can be signed off on by the Committee and authorization will be given to proceed. If there are special concerns that need to be addressed the Application will be presented to the BOD for additional review and possible consideration. Our Regulations are based on Local Building Codes, Fire and Safety Ordinances and Access Requirements all of which must be observed. Thank you for your assistance in these processes.
October 26, 2020:
To all shareholders and renters. This year the scheduled annual trimming of the palms was thrown a curve by Mother Nature. To explain, the schedule is determined based on past history. Our time slot was setup, but the seeds dropped earlier about one month plus earlier than anticipated. The normal cleanup was done, however there may be seed pods in the grass of your lawn. As you prepare your lawn for the fall overseed process please rake up the pods and dispose of them if you find they are present.
October and November shareholder meetings have been cancelled to allow for appropriate meeting logistics setup and notification to shareholders.
Office Hours: Monday to Friday: 10:00 a.m. to 3:00 p.m.
Closed on weekends
Gate Hours: Monday to Sunday: 7:00 a.m. to 7:00 p.m.
Exit Gate (Ave B) Automatically opens. Exit only.
Pool Hours: Monday to Sunday: 6:00 am to 9:00 pm
No more than 10 people in pool area at one time
Clubhouse: Front door access same as Office hours.
Back door access same as Security Check hours.
NOTE: EVERYONE ENTERING THE CLUBHOUSE/OFFICE MUST WEAR A FACE MASK FOR THE PROTECTION OF EVERYONE
NO PARK ACTIVITIES UNTIL FURTHER NOTICE
Park Activities – limited activities are available for all Park Residents only starting November 23, 2020. Please follow all Arizona and Yuma County COVID-19 restrictions. Wear masks, 6 foot social distancing and washing hands.
Any questions concerning Activities please contact a Board Member or an Activities Committee member: Mel Whitney #106, or Janis Keeley #24 or Don Walker #94.